Administrative Assistant

Thank you for your interest. Ready to move forward? Here are your next steps.

1.    Read the job description below (Download a copy here)
2.    Send a resume to Pastor Nate Peregoy, Executive Pastor ( Questions? Ask Pastor Nate.

Position Summary

The Administrative Assistant provides executive support to the Grow in Faith team to help ordinary people know and share extraordinary life in Christ. The candidate will handle a wide range of administrative tasks and be able to work independently with little or no supervision. The ability to interact with staff in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient, while also maintaining a high level of professionalism and confidentiality is crucial. High-level written and verbal communication skills, plus strong decision-making ability and attention to detail are equally important. This is part-time position (20 hours/week).

Duties and Responsibilities 

  • Support the Director of Faith Development, Director of Student Life and Kids’ Ministry Coordinator by assisting with projects, managing schedules, and prioritizing communications.
  • Work proactively to initiate collaboration with leaders and groups. Develop communications as needed.
  • Assist with presentation preparation and supporting materials for meetings, programs and classes. Review documents and correspondence.
  • Prepare expense reports and reimbursement requests.
  • Assist with various ministry events, such as Bible studies, volunteer appreciation, women’s retreat, and new member kick-off.
  • Arrange transportation, meals, and verify adult ratios for all weekly and seasonal student ministry events.
  • Purchase and prepare supplies for ministry events as needed.
  • Participate in other ministry assignments as needed.

Critical Skill and Personal Traits

  • Committed Christian, actively involved in church and familiar with the Lutheran church.
  • Desires to assist the Grow in Faith team in fulfilling their responsibilities and lighten their load whenever possible.
  • Detail-oriented with an ability to prioritize projects and assignments, with excellent time-management skills.
  • Work proactively, forecasting the needs of upcoming calendar events and begin preparation to ensure timely completion.
  • Ability to receive direction and feedback.
  • Strong written and verbal communication skills.
  • Maintains confidentiality and trust in all situations.
  • Possesses a helpful, cheerful, diplomatic and caring servant attitude to all.
  • Has a heart for the ministry of Our Father and the people of this church family.

Education and Experience

  • Experience in handling a wide range of administrative and clerical tasks, as well as executive support-related tasks, preferred.
  • Must demonstrate strong working knowledge of computers and proficiency in software programs, including Microsoft Office applications, PowerPoint, Outlook, Publisher, Excel, database systems and use of the Internet.
  • High school diploma is the minimum required, with some college education preferred.

Organizational Relationships

  • This position reports to: Cassie Schermbeck, Director of Faith Development.
  • This position supports: Cassie Schermbeck, Director of Faith Development; Courtney Limmer, Director of Student Life; Karin Meissner, Kids’ Ministry Coordinator.